Volunteer Guidelines

Yujin Gauken Volunteer Guidelines

The administration and staff of Yujin Gauken are appreciative of all persons who are willing to commit time and energy to helping students succeed and to provide an excellent place of learning for all students. It takes a combined community to accomplish this, and we welcome volunteers to join in the goal of making our school be the best that it can be.

Volunteer Responsibilities

Every volunteer must check in at the main office upon arrival. When entering the office, use the computer to sign-in as a volunteer or visitor.   A visitor’s sticker or a volunteer badge, should be picked up and worn during service. At the end of the volunteer time the volunteer should report to the office and sign out.

Volunteers play a key role in the classroom and other school-related activities. Teachers plan volunteer activities, but they do understand when occasions arrive when a volunteer has to cancel. Please provide the teacher with as much advanced notice as possible if you cannot volunteer for a scheduled time. Teachers and other staff will do the same, should their volunteer requirements change.

Volunteers shall exercise mature judgment in supervising children and shall in all instances respect each student’s rights and privacy. It is essential that confidentiality is maintained. Volunteers should discuss any concerns directly and exclusively with the supervising teacher/staff.

Volunteers should be willing to perform a wide range of assigned tasks. This includes activities such as copying, cutting, sorting, collating, laminating, putting up or talking down bulletin boards, and working directly with students. Each of these activities makes a contribution to the school. All are valuable to the teachers, staff, and students.

Volunteers are responsible for understanding and using the specific approach demonstrated by the teacher/staff so that the children are dealt with consistently and fundamental concepts are followed.

Volunteers should make outside arrangements for child care of non-school age children instead of bringing them to school during volunteer time.  This is a case-by-case decision.

Teachers will provide written and/or oral directions for activities they want volunteers to execute. If a volunteer doesn’t understand the activity assigned, he/she should ask for a demonstration and/or clarification at an appropriate break.

Students need to stay focused and on task in class. Therefore, we appreciate it if distractions are kept at a minimum and cell phones are turned off or placed on vibrate.  Pictures should not be taken during volunteer hours, unless permission is given from the teacher.

Disciplinary action is the legal responsibility of administrators and school staff. Volunteers should not be put in a position of having to enforce discipline. If you are having a problem, immediately inform the teacher or appropriate staff member.

Volunteer Tips

To insure the most productive and positive experience for classroom volunteers, the following suggestions may be useful.

  1. Set up a preliminary conference with your teacher or coordinator to discuss scheduling and duties. Teachers plan around your help so please adhere to the schedule. Call the office in advance if you need to cancel your volunteer time on a particular day or email the teacher directly.
  2. Develop a set routine for receiving assignments, written or verbal. This allows you to begin tasks with a minimum of class disruption.
  3. Treat your child as you would every other child in the class. Too much interaction can be disruptive to your child as well as his or hers classmates.
  4. Respect that a teacher’s desk and closet are private.
  5. Confidentiality is important, only discuss any child’s classroom performance, concerns, or behavior with the teacher.
  6. Save all questions regarding your child’s performance or behavior in school for a conference, outside of volunteer time.
  7. Make appointments to confer with your child’s teacher before or after school, not during your volunteer time.
  8. Teachers, not volunteers, are responsible for communication to parents. If you have an issue, please discuss it with the teacher.


I have read the above information and agree to the guidelines and responsibilities.

Child’s Name____________________________        Teacher__________________________


Child’s Name____________________________        Teacher__________________________


Child’s Name____________________________        Teacher__________________________


Child’s Name____________________________        Teacher__________________________



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Volunteer Signature                                                                        Date