YG Newsletter – October 8, 2020

YG Newsletter – October 8, 2020

Yujin Gakuen Weekly Newsletter

Dear friends and families of Yujin Gakuen:

We are ending Week 3 of our “slow roll” into Comprehensive Distance Learning. Next week, we will be increasing our instructional time and shifting the focus of “blue” time from community building activities to small group instruction. We will continue to spend a portion of “blue” time on Social Emotional Learning. Please check your Seesaw account for information about your child’s activities.

School Supply Pick Up – Round 2

Thanks to all the families who picked up school supplies and consumables. Staff worked very hard to create special materials to support Japanese learning. There are still some families who have not picked up their supplies. If you have not picked up yet, please contact the office to arrange a time to come to get the supplies.

The second round has not been scheduled yet, because we need time to unpack textbooks and to gather additional textbooks from our district Instruction department. Before COVID-19, with our classes switching between English and Japanese, classes were able to share textbooks, so we only needed one class set per grade. Now that we are sending home textbooks, we need enough for each student to have his or her own. Some grades will not need to issue textbooks since there are online materials that can be used instead. Please stay tuned for more information to come.

No School Friday!

Please note that there will be no school tomorrow as it is a statewide inservice day. It’s a non-work day for teachers.

Other Non School Days in October

There was a change in the calendar that might have gone unnoticed. When the school board moved back the start of instruction from 9/14 to 9/21, they also moved the professional development day, originally 10/16, to 10/23. Friday, the 16th will be a regular school day, but Friday, the 23rd, will be a professional development day and a no-school day for students.

Parent conferences are scheduled for October 29 and 30, also no-school days. See 2020–21 Elementary School Calendar for more on future professional development dates or other no-school days.

Childcare Information

YMCA Supports CDL and Families – OPENINGS Available

Yesterday, we sent an email to families regarding childcare available through the YMCA. Through a gift from the United Way, the YMCA can offer a greater level of financial assistance to families in need. The YMCA has openings for Kindergarten – 12 years old at all their programs.
Click the link to see the entire message or copy and paste the URL:
If you or the families in your school have any questions please reach out at or call (541) 686-9622.

Holly Kriz Anderson Pronouns: She/Her/Hers
VP Operations / Youth Development Director
2055 Patterson Street, Eugene, Oregon 97405
(P) 541 686 9622
(E) (W) (W)
(O) Facebook | Twitter | Instagram

Employment Related Day Care (ERDC)

There are funds available through DHS to pay for childcare, if YMCA can’t support all or if they reach capacity, there are other organizations that will accept the ERDC.

Employment Related Day Care (ERDC) benefits may be approved for children participating in online schooling due to the COVID-19 pandemic.
Child Care/Employment Related Day Care (ERDC)
Helps low-income working families pay for childcare
Increased income limits and $0 copay amounts during state of emergency
ERDC can pay for registration fees

New Childcare Programs Offered at 4J School Sites

You may have already seen this announcement from 4J, but we are reprinting it here for your reference:

We want to make you aware of new childcare options in our community. We are pleased to share that Eugene School District 4J is providing space and partnering with local providers to offer more childcare options for elementary school students.

You told us in your return-to-learning survey that you were interested in fee-based community childcare, and we want to share the details with you.

Childcare programs for school-age children, primarily students in grades K–5, will be hosted at multiple school sites across the district. Childcare will be offered at the school sites at least until students return to in-person learning in a hybrid model, which will be January at the earliest. These childcare providers are fee-based but must offer some scholarship opportunities, per their agreement with 4J.

For program details, starting dates, daily rates, space availability, to enroll in childcare or to ask about financial assistance, please contact the childcare provider. You can find contact information on their websites, listed below.

Provider: Eugene Creative
Location: Arts & Technology Academy, 1650 West 22nd Ave.
Provider: Eugene Family
Location: Cal Young Middle School, 2555 Gilham Rd.
Provider: Eugene Family
Location: Roosevelt Middle School, 500 East 24th Ave.
Provider: Treetop
Location: Roosevelt Middle School, 500 East 24th Ave.
Provider: The After School
Location: Madison Middle School, 875 Wilkes Dr.

You Have Support In the District

4J Wraparound Program has a Bilingual School Social Worker available to support students and families. Services include:

  • Assistance with School System Navigation
  • Brief Counseling and Emotional Support
  • Community Resource Referrals and many other Direct Supports

Contact: Maria Covernali –
Mondays and Wednesdays: 7am to 7pm
Tuesdays and Thursdays: 5:30pm-7pm

See linked 4JWrapSSW_Flyer_English and Spanish

Family Zoom Meeting – Tuesday, 10/13

At our last YG Family Zoom meeting, we had Kellyclare Gardner from 4J Technology give a short presentation on using the technology resources available to families. We had some hiccups getting the meeting started, but we still had over 20 participants in the meeting.

We will be holding another YG Family Zoom meeting next Tuesday, 5:30pm to 6:30pm. Al YG families are invited to attend. At this meeting, I will give a brief presentation on the new YG website (soon to go live). In addition, we will be following up on questions asked in the first Zoom meeting held in September, and Scott will address social emotional learning and supporting students at home.

We would also like to get some feedback from families on what topics they would like us to discuss at future meetings. Here are some possibilities:

Home learning environment
Home Learning Routine
Positive reinforcement/language, encouraging rather than doing
Brain breaks/wiggle breaks
Noticing and tending to child stress
Safely connecting with friends in-person or virtually
Talking with children about worries
Supporting your child’s emotions

Please let us know if you have other topics of interest. You can reach Kocho Sensei at: or call: 541-790-4640.

Stay tuned for the zoom link which will be sent by email Monday after school.

Site Council Meeting – Thursday, 10/15 @3:00pm

We will be holding our first site council meeting of the year.

Site Council Agenda
  • Welcome and reconnecting
  • Questions or concerns raised by Parent Groups
  • Site Council Beginning of Year Tasks
  • Review role of site council By Laws
  • Review Decision Making Grid
  • Outline a work plan for the year
  • Calendar – determine when and how frequently we meet
Site Council
The Oregon Educational Act for the 21st Century (House Bill 3565) mandates that schools will create 21st Century School Councils which consist of parents, administrators, classified district employees, and certified employees. The district’s guidelines for site-based decision making state, “Each school will have a site council composed of stakeholders that work together collaboratively and cooperatively to plan programs, make operational decisions, consider curriculum issues, adopt building policies, and rules. Each site council determines what decisions it will participate in making.”

Site-based decision making is a participatory, decentralized form of school governance and organization in which the major decisions are made by those closest to the students and classroom, including building staff (administrators, teachers, and classified), and parents.

Site Council Representatives’ Commitments:

  • Work for the overall program
  • Represent the multiple points of view of their constituency
  • Commit to the duties of Council Representative to the exclusion of all other school governance offices
  • Develop group agreements and operating procedures
  • Develop goals and tasks for Site Council reflecting district and state mandates, program goals, and parent input.
  • Attend regular monthly Site Council meetings
  • Take an active role in establishing and maintaining an inclusive communication network
  • Take responsibility for learning background information needed to make decisions about instructional programs, staff development, school restructuring, and student outcomes
  • Participate actively in setting agendas and making decisions

Site Council Representatives

  • Length of Term – The length of each term is two years.  Elections are held in early spring.  Parents wishing to be a Site Council representative should submit an application statement that explains the candidate’s intentions and qualifications in seeking a Site Council position. Notice of elections and ballots listing applicants with their statements will appear in the newsletter.

PTO Meeting October 15

Wonderful YG Community – This is a reminder that PTO elections will be next week October 15 at our general meeting (held via Zoom at 6:30). You can still put your name in as a candidate. We especially need candidates willing to take on the position of President. Currently candidates are:

Heidi Iwashita – vice president
Ashley Ferryman – secretary

Thank you to folks who are willing to help this wonderful community! Please contact us with any questions at

Here is a repost of an email that was sent out last week.

Please email if you are interested in running for an open board position! We REALLY need you (yes, YOU)! It’s an awesome group and this year will offer some opportunities to be creative in how to support our kids’ educational and cultural opportunities. The commitment is 1 board meeting and 1 general meeting a month, and other tasks as needed.

The descriptions are below- we currently have no candidates so please throw your hat in the ring! You will have a soft transition and support from current board members in getting up to speed. Please respond ASAP!


The President shall be the chief officer of the corporation and shall act as the Chair of the Board. The President shall have any other powers and duties as may be prescribed by the Board of Directors and shall specifically will, in general, supervise or oversee all of the affairs of the Yujin Gakuen PTO. The President shall:

  • Preside at all General Meetings and Board Meetings.
  • Serve as a liaison with the Principal of Yujin Gakuen.
  • Oversee work done by the Board and Committees to ensure alignment with the overall purpose and mission of the PTO.
  • Delegate responsibilities as needed.
  • Be an authorized check signer.
  • Set meeting agendas for both General and Board Meetings and distribute to the appropriate recipients.


In the absence of the President or in the event of the President’s inability to act, the Vice President will perform the duties of the President. The Vice President, when acting as the President, will have all the powers of and is subject to the same duties of the President.

The Vice President shall:

  • Assume responsibilities for duties designated by the President.
  • Assume extra responsibilities and roles as designated by the Board.


The Secretary shall have overall responsibility for all recordkeeping. The Secretary shall perform, or cause to be performed, the following duties:

  • Official recording of the minutes of all proceedings of the Board of Directors and members’ meetings and actions;
  • Provision for notice of all meetings of the Board of Directors and members;
  • Authentication of the records of the corporation;
  • Maintenance of current and accurate membership lists; and
  • Any other duties as may be prescribed by the Board of Directors.

YG Contact Directory


Dear Yujin Gakuen families,

As the new school year kicks off, we are all facing many challenges and hopefully we will create many solutions, together. Seeing old friends and meeting new friends is a big part of the return to school in the fall, and we are hoping to support some of these connections with this updated Yujin Gakuen Contact Directory.

We would like to encourage and support you and your children to connect outside of school by using Facetime (free for Mac product owners – only 2 participants at a time), Zoom (free – allows multiple people to participate at once), Skype (free – only 2 participants at a time), and even phone calls.

The following directory includes all families who chose to share their contact information, whether it be a phone number, email or both. Some families chose to share additional contact for other family members as well, and is noted with the relationship to the child. We listed only the information that was shared on the Google form survey. The directory is organized by grade from this school year, and alphabetized by students’ first name.

Scott Klein

Click here to download the directory.

PE and Music Schedules

Students started PE and music this week. If you want to see the schedules for all grades, you can view them in this linked document: PE and Music Schedules.


4J Calendars

4J Calendars Overview
2020–21 Elementary School Calendar
2020–21 Middle & High School Calendar
Printable School Calendar
Online Calendar

Contacting the School

Please note that our phone numbers have NOT changed. If you wish to contact us, please call the school office at: 541-790-4606. Our new address is: 850 Howard Avenue, Eugene, OR 97404

Calendar of Events

October 9 (F) – No School Statewide In-Service

October 12 (M) Week 4 of Distance Learning Begins
Blue time continues and Green time increased again

October 13 (T) YG Family Zoom Meeting, 5:30pm-6:30pm

October 15 (Th)
3:00-4:00, Site Council Meeting via Zoom
6:30-7:30, PTO Meeting via Zoom

October 19 (M) Week 5 of Distance Learning Begins
Blue time continues and Green time increased to its regular time

October 23 (F) – No School – Professional Development/Planning Day

October 29-30 – No School – Parent/Teacher Conferences

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