Hello YG staff,
I hope you had a chance to take some time off from school and relax. We have kinder and first graders actually spending an entire day at school for the first time this year. Other grades will be holding orienations. I hope everyone is ready to get back into school mode.
Staff Related Info
We will be having some new staff starting this week:
Laura Whitney will start her first day as school secretary. She will be in training much of this week. Terri will continue to work, providing training for Laura and covering the office when Whitney gets training on Synergy and Business Plus.
Melissa Melvin will start her first day as our Hybrid Utility EA. She will be working from 8:30 to 2:30
Janesta Sola will be filling the EA position that Mary Rosenbaum vacated. Janesta will be working through June 10th. Janesta has been a substitute EA, and happens to live across the street, so she has an easy commute.
Limited Duration EA – I have a candidate in mind for this position, but we need to hold an interview with at least on classified staff on the interview team. I’m hoping one EA will volunteer to be on the interview team. I will plan on conducting one interview Tuesday, March 30th at 3:30. Let me know on Monday if you would be willing to volunteer. If not, I will choose someone.
EAs taking leave this week:
Naoko will be taking leave on Monday
Machiko will be taking leave on Thursday and Friday of this week.
ELD Staffing – YG’s ELD staffing will remain status quo for next year. Jennie will be back half-time again next year.
2021-2022 Classified Staffing – Right before spring break, principals were informed that schools will be given schools additional classified hours to support 1st grade reading from state Student Investment Act (SIA). YG is getting 4 additional hours from SIA funds. I will hear more information on the rules for how to include these in our classified staffing plans at the elementary principals meeting Monday afternoon.
2-5 Orientation Week
5th grade down to 2nd grade students will have orientations in their cohort groups. They are scheduled to visit, without parents, this week as follows:
Async Only on Orientation Day & Sample Lessons – Teachers in grades 2-5 are not required to do any synchronous teaching on orientation days, but should provide async lessons, which could be modified versions of the Sample K/1 Hybrid Lessons focused on COVID protocols.
Grade 2-5 Attendance – On your orientation day, attendance will be taken paper/pencil for students who attend the on-site orientation. Look for an attendance sheet from Terri.
Extra Help for K/1 On-Site Students
With intervention groups cancelled this week, any extra staff able to help with arrival, recess, dismissal, and other times requested by K-1 teachers would be much appreciated. Times we could use help would be:
• ARRIVAL, 8:30-8:45 – Helping at the south and west entrances, and directing student, adults, and vehicle traffic.
• K-1 RECESS, 12:05-12:35 – Reminding students stay 6-feet apart and helping reinforce the typical recess rules and safety practices.
• DISMISSAL, 1:40-2:00 – Normally we’ll end supervision at 2:00, but things always take longer the first few days of school. Kindergarten students will be lined up in the gym, and we will let them out 4 or 5 at a time. We can use help extra help assisting students finding their adult, and reminding kids to stay 6-feet apart.
New Wednesday Meeting Schedule Begins
Building meetings will shift to Wednesdays, 1:40-2:40. Staff Meeting will be the 1st and 3rd Wednesday, and PBIS/IPBS will need to be rescheduled to a Wednesday instead of Tuesdays as they are now. More information to follow about PBiS meetings.
Wednesday PD/PLC time will continue to be at 2:40-4:00, meaning the workday on Wednesday is continuing with the 8:00-4:00 schedule. The current district Wednesday PD/PLC Calendar has the next three weeks as building based, so unless something comes up that can’t wait for a Staff Meeting, I will not plan on holding any meetings during the Wednesday PD/PLC time until April 21st.
New 3-Foot Guideline? – If you missed it, the Friday before spring break, the ODE released a revised Ready Schools, Safe Learners that changed the requirement that students need to be 6-feet apart, reducing it to 3-feet. (it’s still 6-feet for staff-to-student and staff-to-staff). 4J has not yet indicated how the district will respond to this. Right now it’s optional guidance from the state. I would not be surprised if we continued the 6-foot distancing so as not to make more changes; however, I do not know for certain. More information to come.
No Hand Sanitizer for Classrooms – You probably already heard, but schools are now only being provided with strategically located hand sanitizer stands and not sanitizer for individual classrooms. Students in the classroom are supposed to use the sink for hand washing.
Meals for SSO & Off-Site Students – 4J is offering a once-a-week food box delivery on Wednesdays to families. Families can sign up for a free weekly food box delivery for their 4J student or children 18 years old and younger at bit.ly/4Jmealdelivery. More info on the linked 4J Nutrition Services webpage.
Earth Day Information
- distribution of reusable produce bags with waste reduction educational materials for all K-8 families (partnership with the City of Eugene/Lane County)
- Love Food Not Waste Challenge/ PSA art contest with prize drawing for prizes provided by community partners
- connection to the 4J Climate Justice Earth Week educational opportunity for classrooms
Key Highlights for 2-5 Orientation Week
Intervention Groups Cancelled this Week
SPED, ELD, and other intervention groups are cancelled this week to focus on the return on K-1 students on-site and for 2-5 orientations. Groups will resume the following week, April 5th.
REPEAT – Hybrid & SSO Plan
Linked here is the YG Hybrid & SSO Handbook. I don’t expect staff to read this cover-to-cover, but use this as a reference guide if you need to look up something specific. Let me know if something is missing or if you have questions on anything in the plan.
Snacks for Grade 2-5 Orientation
Nutrition Services is not providing snacks for the K/1 Orientation this week, but they will provide snacks for the grade 2-5 orientations. I will check with Patty to see if she would bag up a snack to simulate the morning breakfast pick-up when students first enter the building and which students can practice the meal protocols in their classroom later.
Student attendance will have an added importance as it will be our means of contact tracing. Classroom teachers will meet students at classroom door to complete the Visual Screener, looking for student symptoms of COVID.
• Unusual color
Teachers will then ask ALL students the following two questions:
• Are you feeling okay?
If students answer yes to either question, they are to be escorted by an adult to the office. Call the office if you need assistance.
Classroom teachers are expected to take attendance daily before 9:00 AM. The district is working to determine f this will be done through Synergy, paper/pencil, email, or other means.
Routine Cleaning by Teachers – Teachers are responsible for spot cleaning throughout the day within the classroom. This includes items or objects students or adults touch that will then be handled by others, such as shared items or any object students touch that shouldn’t be touched. Teachers will also need to spray down student desks and wipe them down after meals. All classrooms will have disinfectant spray, rags, and “Tech Wipes” for teacher use (not for student use). Place dirty rags on the lip of your garbage can and a clean rag will be left for you near your sink.
Students will get a daily 30-minute recess with their cohort group. Students are allowed to play all the usual playground games that allow for 6-feet distance (Horse, Hopscotch, Jump-Rope, etc.), but not where they would come within 6-feet of one another (i.e. soccer, basketball, tag, etc.). Masks will continue to be worn at all times.
Before Recess: Teachers/EAs will walk students from the building to the playground.
Restrooms: If a student needs to use the restroom, they will use their designated cohort restroom.
Equipment: Each cohort will have their own set of balls, jump ropes, hula hoops, etc. which will be sprayed down nightly.
End of Recess: At the end of recess, students will line up … TBD.
All classes need to have an assigned line or cone for the end of recess times. We need to work together to assign class to lines. [considering flow, entrance to buildings, etc. when determining lines.]
INSIDE RECESS – Each class must be supervised by an adult. An indoor recess supervision schedule will be drawn up. Students must remain 6-feet apart. Students should not share items. Electronics are allowed.
REPEAT – MEALS (BREAKFAST & LUNCH)
All students will be provided with a free breakfast and lunch, which they will eat in their classrooms. Students will eat meals at their desks and are allowed to remove their masks while eating. All meals are supervised by their classroom teacher.
Breakfast: Students will receive a bagged breakfast upon entry at their designated entrance. The sacks that students receive will have a boat tray inside with the breakfast items and enough food for snacks. When finished eating breakfast, students will discard the boat tray but save the paper bags to place the snack items in for later.
Lunch: Lunches will be delivered to classrooms on a rolling cart. There will be a box of cold food (milk, fruits, veggie, etc.) and a warmer-bag of the individually packaged hot food (bagged pizza, hamburger, burrito, etc). The teacher will hand students one of each bag.
Extra Food: If there are extra breakfast or lunch bags, these may be given to students to take home. However, do not send home any hot items from breakfast, since that will go past their 4-hour lifespan.
Home Lunches: It’s encouraged that students eat food provided by the school, but if students bring food from home, students should be able to open containers and bottles without staff assistance. Of course, we won’t allow a student to not eat, because they can’t open their food and we can step in and help but we will want to follow up with the family to ensure they practice with their child so we don’t make a practice of touching students’ food/containers. Home lunches need to be nut-free.
REPEAT – IEP/504 COLLABORATION LOG
IEP/504 Collaboration Logs are to be completed each Monday by 4:00pm for the previous week of lessons when a new unit begins. This will continue through hybrid. Teachers still need to complete a separate entry for reading, writing and math instruction (for the entire unit, not for each daily lesson). One response is required for each content area you teach in which students with disabilities are receiving specially designed instruction or 504 accommodations. If teachers do not have any students with a 504 or IEP related to reading, writing, or math, they do not need to complete this form. Linked here is an SSD Slide Show w/Voiceover on this topic. Note: this was created in September and does not reflect the change made mid-year when it was changed from weekly to when a new unit was started.
504 Documentation: Since 504 Plans are typically not content area specific, if a teacher completed at least one log entry for a student with an IEP in any content area, that will cover the requirement for students with a 504 Plan.
Social Skills Only IEP Goals: If classroom teachers are delivering the Specially Designed Instruction (SDI) to meet social skills goals, they would fill out the log form, but in most cases it is SPED staff delivering social skills instruction and they will be the ones documenting this SDI on their own log.
Schedule the Next 2 Weeks
Week of March 29: K/1 shifts into their cohorts and begins following the new hybrid/SSO schedule.
Week of April 5: 2nd-5th shift into their cohorts and begin following the new hybrid/SSO schedule.
March 29 (M) – 5th Grade Orientations
Naoko on Leave
1:30-3:30, Tom to Elementary Principals Meeting
March 30 (T) – 4th Grade Orientations
1:00-3:00, Supply Distribution for SSO
2:40-4:00, Hybrid Planning, Staff Meeting
April 1 (Th) – 3rd Grade Orientations
9:00-10:30, Cohort A
4:00 – Staffing Plans Due to HR
2:40-4:00, Hybrid Planning, Staff Meeting
9:00-10:00, Tom to Physical Distancing Coordinators Meeting