Hello YG staff,
I hope you had a restful weekend. Monday will likely feel like the first day of school for some staff. Though it will be the first day of in-person learning for many of our students, they only have 21 days on site. Let’s make the best of our time with them, and have a great week ahead.
April is National School Library Month. On April 4th each year, National School Librarian Day recognizes the professionals who keep the school library in working order. They are also dedicated to helping our children find the resources they need to keep learning.
If you may be interested in finding Resources for National School Library Month
Staff must flash their badge at a card reader upon entry. This is for contact tracing purposes. If you hold the door for a colleague, remind them to still flash their badge. You do not need to flash your badge when you leave the building.
Staff can enter through any entrance that has badge access, including the east side of the building.
Staff Related Info
Limited Duration EA – The 5-hour Limited Duration Education Assistant position was not filled as the few candidates who applied got other jobs. It’s being re-posted, and it closes at 11:59 on Wednesday, April 7th. If you happen to know someone who would be a good candidate, please encourage them to apply.
Alison Johnson to substitute – You may recall that Alison Johnson was a substitute education assistant last year, and we got word that she was able to renew her special education teaching license. Congratulations to Alison. You will also be happy to know that she will be substituting on Monday and Tuesday, 8:45-1:45, filling the vacancy since we were not able to hire the Limited Duration EA last week.
The following schedules are posted here for easy reference.
Updated COVID-19 Disinfectant Use Instructions
Summer Harris sent COVID Disinfectant Use Instructions in an email to principals. The email included instructions for:
Parking at the Church
Staff will have one other option for parking. The church across the street on Park Avenue is allowing staff to park in their lot. However, there is a large dumpster in their lot that will be picked up on Tuesday, so cars need to stay clear. Starting on Wednesday, staff have permission from the pastor to park during school hours. There are about 5-6 spaces available if staff would like to park close to the school and the lot is already full.
ELA PreK-3 4J Team & ELA Adoption Committee
Chelsea Mabie sent an email to principals saying she is still looking for volunteers for the PreK-3 District Literacy Team and also the Language Arts/Social Studies Adoption team. Let me know if any of you are interested.
State Testing Update
ODE sent an Amended Assessment Waiver Request Update to school districts. ODE is proposing in their revised waiver for grades to only teach one test and the others would be optional. The required tests would be:
3rd – English Language Arts (ELA)
This 4J OSAS Email was sent to principals by Seth Plunkett before the above ODE announcement, but does have some additional information.
Last week, I announced that fire drills will be held on Tuesday, April 12 and Friday, April 16 at 1:15. However, due to conflicts with Kelly Middle School schedules, we are moving the drills to 1:25 instead of 1:15. Please adjust your calendars accordingly.
Lecture and Professional Development Oppty
Ibram Kendi, in “Conversation About How to Be an Anti-Racist” – OSU is offering a free lecture featuring Ibram X. Kendi, a National Book Award Winner, historian, and leading anti-racist voice in America on Wednesday, April 14, 2021 from 5:00 to 6:00 p.m. via Zoom. Register Here.
UO Professional Development RSVP – The UO and Washington Ethnic Studies Now is offering a PD series on critical race theory, culturally sustaining pedagogies, and ethnic studies during three class sessions to be offered virtually via Zoom scheduled from 9:00-4:00 June 22, 23, and 24. Teachers will be provided with PDUs and a $1,000 stipend upon completion of the course, and $200 in books and materials for the classroom. The goal will be to actively involve participants in the exploration of race and critical consciousness and to incorporate these new concepts into professional practice. See the linked Flyer for details.
REPEAT – Hybrid & SSO Plan
Linked here is the YG Hybrid & SSO Handbook. I don’t expect staff to read this cover-to-cover, but use this as a reference guide if you need to look up something specific. Let me know if something is missing or if you have questions on anything in the plan.
Student attendance will have an added importance as it will be our means of contact tracing. Classroom teachers will meet students at classroom door to complete the Visual Screener, looking for student symptoms of COVID.
• Unusual color
Teachers will then ask ALL students the following two questions:
• Are you feeling okay?
If students answer yes to either question, they are to be escorted by an adult to the office. Call the office if you need assistance.
Classroom teachers are expected to take attendance daily before 9:00 AM. The district is working to determine f this will be done through Synergy, paper/pencil, email, or other means.
Routine Cleaning by Teachers – Teachers are responsible for spot cleaning throughout the day within the classroom. This includes items or objects students or adults touch that will then be handled by others, such as shared items or any object students touch that shouldn’t be touched. Teachers will also need to spray down student desks and wipe them down after meals. All classrooms will have disinfectant spray, rags, and “Tech Wipes” for teacher use (not for student use). Place dirty rags on the lip of your garbage can and a clean rag will be left for you near your sink.
Students will get a daily 30-minute recess with their cohort group. Students are allowed to play all the usual playground games that allow for 6-feet distance (Horse, Hopscotch, Jump-Rope, etc.), but not where they would come within 6-feet of one another (i.e. soccer, basketball, tag, etc.). Masks will continue to be worn at all times.
Before Recess: Teachers/EAs will walk students from the building to the playground.
Restrooms: If a student needs to use the restroom, they will use their designated cohort restroom.
Equipment: Each cohort will have their own set of balls, jump ropes, hula hoops, etc. which will be sprayed down nightly.
End of Recess: At the end of recess, students will line up … TBD.
All classes need to have an assigned line or cone for the end of recess times. We need to work together to assign class to lines. [considering flow, entrance to buildings, etc. when determining lines.]
INSIDE RECESS – Each class must be supervised by an adult. An indoor recess supervision schedule will be drawn up. Students must remain 6-feet apart. Students should not share items. Electronics are allowed.
REPEAT – MEALS (BREAKFAST & LUNCH)
All students will be provided with a free breakfast and lunch, which they will eat in their classrooms. Students will eat meals at their desks and are allowed to remove their masks while eating. All meals are supervised by their classroom teacher.
Breakfast: Students will receive a bagged breakfast upon entry at their designated entrance. The sacks that students receive will have a boat tray inside with the breakfast items and enough food for snacks. When finished eating breakfast, students will discard the boat tray but save the paper bags to place the snack items in for later.
Lunch: Lunches will be delivered to classrooms on a rolling cart. There will be a box of cold food (milk, fruits, veggie, etc.) and a warmer-bag of the individually packaged hot food (bagged pizza, hamburger, burrito, etc). The teacher will hand students one of each bag.
Extra Food: If there are extra breakfast or lunch bags, these may be given to students to take home. However, do not send home any hot items from breakfast, since that will go past their 4-hour lifespan.
Home Lunches: It’s encouraged that students eat food provided by the school, but if students bring food from home, students should be able to open containers and bottles without staff assistance. Of course, we won’t allow a student to not eat, because they can’t open their food and we can step in and help but we will want to follow up with the family to ensure they practice with their child so we don’t make a practice of touching students’ food/containers. Home lunches need to be nut-free.
REPEAT – IEP/504 COLLABORATION LOG
IEP/504 Collaboration Logs are to be completed each Monday by 4:00pm for the previous week of lessons when a new unit begins. This will continue through hybrid. Teachers still need to complete a separate entry for reading, writing and math instruction (for the entire unit, not for each daily lesson). One response is required for each content area you teach in which students with disabilities are receiving specially designed instruction or 504 accommodations. If teachers do not have any students with a 504 or IEP related to reading, writing, or math, they do not need to complete this form. Linked here is an SSD Slide Show w/Voiceover on this topic. Note: this was created in September and does not reflect the change made mid-year when it was changed from weekly to when a new unit was started.
504 Documentation: Since 504 Plans are typically not content area specific, if a teacher completed at least one log entry for a student with an IEP in any content area, that will cover the requirement for students with a 504 Plan.
Social Skills Only IEP Goals: If classroom teachers are delivering the Specially Designed Instruction (SDI) to meet social skills goals, they would fill out the log form, but in most cases it is SPED staff delivering social skills instruction and they will be the ones documenting this SDI on their own log.
2:40-4:00, Hybrid Planning, Staff Meeting
9:00-10:00, Tom to Physical Distancing Coordinators Meeting
1:30-3:30, Tom to Elementary Principals Meeting
April 13 (T)
1:25 – Fire Drill
6:00-7:00, Kindergarten Orientation (for Fall 2021)
12:30-1:00, Tier III Team Meeting, Kinder
1:00-1:30, Tier III Team Meeting, 2nd
2:00-2:30, Tier III Team Meeting, 5th
2:40-4:00, Hybrid Planning, Staff Meeting
April 15 (Th)
3:00-4:00, Site Council Meeting
6:30-7:30, PTO Meeting
April 16 (F)
1:25, Fire Drill