YG Staff Newsletter – April 5, 2021

YG Staff Newsletter – April 5, 2021

Hello YG staff,

I hope you had a restful weekend. Monday will likely feel like the first day of school for some staff. Though it will be the first day of in-person learning for many of our students, they only have 21 days on site. Let’s make the best of our time with them, and have a great week ahead.

April is National School Library Month. On April 4th each year, National School Librarian Day recognizes the professionals who keep the school library in working order. They are also dedicated to helping our children find the resources they need to keep learning.

If you may be interested in finding Resources for National School Library Month

“Badge-In” Reminder

Staff must flash their badge at a card reader upon entry. This is for contact tracing purposes. If you hold the door for a colleague, remind them to still flash their badge. You do not need to flash your badge when you leave the building.

Staff can enter through any entrance that has badge access, including the east side of the building.

Staff Related Info

Limited Duration EA – The 5-hour Limited Duration Education Assistant position was not filled as the few candidates who applied got other jobs. It’s being re-posted, and it closes at 11:59 on Wednesday, April 7th. If you happen to know someone who would be a good candidate, please encourage them to apply.

Alison Johnson to substitute – You may recall that Alison Johnson was a substitute education assistant last year, and we got word that she was able to renew her special education teaching license. Congratulations to Alison. You will also be happy to know that she will be substituting on Monday and Tuesday, 8:45-1:45, filling the vacancy since we were not able to hire the Limited Duration EA last week.


The following schedules are posted here for easy reference.

Daily Schedule at-a-Glance

Recess and Lunch Schedules

EA Supervision Schedules

PE/Music Schedule

Other schedules are available in the Hybrid and SSO folder in the 371 – YG Staff Drive in the Schedules folder.

Updated COVID-19 Disinfectant Use Instructions

Summer Harris sent COVID Disinfectant Use Instructions in an email to principals. The email included instructions for:

Parking at the Church

Staff will have one other option for parking. The church across the street on Park Avenue is allowing staff to park in their lot. However, there is a large dumpster in their lot that will be picked up on Tuesday, so cars need to stay clear. Starting on Wednesday, staff have permission from the pastor to park during school hours. There are about 5-6 spaces available if staff would like to park close to the school and the lot is already full.


ELA PreK-3 4J Team & ELA Adoption Committee

Chelsea Mabie sent an email to principals saying she is still looking for volunteers for the PreK-3 District Literacy Team and also the Language Arts/Social Studies Adoption team. Let me know if any of you are interested.

State Testing Update

ODE sent an Amended Assessment Waiver Request Update to school districts. ODE is proposing in their revised waiver for grades to only teach one test and the others would be optional. The required tests would be:

3rd – English Language Arts (ELA)
4th – Mathematics
5th – Science

This 4J OSAS Email was sent to principals by Seth Plunkett before the above ODE announcement, but does have some additional information.

Fire Drills!

Last week, I announced that fire drills will be held on Tuesday, April 12 and Friday, April 16 at 1:15. However, due to conflicts with Kelly Middle School schedules, we are moving the drills to 1:25 instead of 1:15. Please adjust your calendars accordingly.

Lecture and Professional Development Oppty

Ibram Kendi, in “Conversation About How to Be an Anti-Racist” – OSU is offering a free lecture featuring Ibram X. Kendi, a National Book Award Winner, historian, and leading anti-racist voice in America on Wednesday, April 14, 2021 from 5:00 to 6:00 p.m. via Zoom. Register Here.

UO Professional Development RSVP – The UO and Washington Ethnic Studies Now is offering a PD series on critical race theory, culturally sustaining pedagogies, and ethnic studies during three class sessions to be offered virtually via Zoom scheduled from 9:00-4:00 June 22, 23, and 24. Teachers will be provided with PDUs and a $1,000 stipend upon completion of the course, and $200 in books and materials for the classroom. The goal will be to actively involve participants in the exploration of race and critical consciousness and to incorporate these new concepts into professional practice. See the linked Flyer for details.

REPEAT – Hybrid & SSO Plan

Linked here is the YG Hybrid & SSO Handbook. I don’t expect staff to read this cover-to-cover, but use this as a reference guide if you need to look up something specific. Let me know if something is missing or if you have questions on anything in the plan.

Attendance/Contact Tracing

Student attendance will have an added importance as it will be our means of contact tracing. Classroom teachers will meet students at classroom door to complete the Visual Screener, looking for student symptoms of COVID.

• Unusual color
• Unusual behavior (behavior change, lethargy, unusual fatigue)
• New or significant coughing
• Respiratory symptoms not typical for student (noisy breathing, voice changes, nasal dripping)
• Shortness of breath
• Chills (shivering, teeth, goosebumps)
• Appearing ill (sweating, sunken eyes)
• Vomiting

Teachers will then ask ALL students the following two questions:

• Are you feeling okay?
• Have you felt anything that’s different for you in the last few days?

If students answer yes to either question, they are to be escorted by an adult to the office. Call the office if you need assistance.

Classroom teachers are expected to take attendance daily before 9:00 AM. The district is working to determine f this will be done through Synergy, paper/pencil, email, or other means.

Routine Cleaning by Teachers – Teachers are responsible for spot cleaning throughout the day within the classroom. This includes items or objects students or adults touch that will then be handled by others, such as shared items or any object students touch that shouldn’t be touched. Teachers will also need to spray down student desks and wipe them down after meals. All classrooms will have disinfectant spray, rags, and “Tech Wipes” for teacher use (not for student use). Place dirty rags on the lip of your garbage can and a clean rag will be left for you near your sink.

Recess Protocols

Students will get a daily 30-minute recess with their cohort group. Students are allowed to play all the usual playground games that allow for 6-feet distance (Horse, Hopscotch, Jump-Rope, etc.), but not where they would come within 6-feet of one another (i.e. soccer, basketball, tag, etc.). Masks will continue to be worn at all times.

Before Recess: Teachers/EAs will walk students from the building to the playground.

During Recess:

  • Concrete planters are for sitting, and standing or walking is not allowed.
  • Cones will be placed around dumpster and electrical and are off limits.
  • Cones will be placed to discourage play behind electrical box (South of bldg.)
  • Boundaries will be marked connecting bike cage fence and ropes course fence (leading toward the 3-5 double doors) so students will not disturb Jemei.
  • The concrete edge on west side of the woodchip/play structure area will be the edge of the play area (to keep balls/frisbees away from track area).
  • This edge will continue and be marked by cones to keep students away from the through walk way along the backyards that leads directly toward Howard playground.
  • Students may be allowed under the covered drive-through area for shade, but must stay on the south side of the painted line (so they are visible).
  • 1 student allowed on slide, and others will wait at the bottom of the ladder.
  • If staff see that community members are on the playground, depending on comfort level, you may inform that the playground is closed for public use while school is in session. Radio office for assistance if necessary.
  • 1 staff on playground duty will have radio to connect with office, while other staff will have access to separate walkie-talkies to communicate with each other.
  • Teachers will be encouraged to stay on playground during first week to help observe necessary changes in expectations and protocols.
  • Students will line up under covered drive through area at end of recess. Cones will mark line areas

Restrooms: If a student needs to use the restroom, they will use their designated cohort restroom.

Equipment: Each cohort will have their own set of balls, jump ropes, hula hoops, etc. which will be sprayed down nightly.

End of Recess: At the end of recess, students will line up … TBD.

All classes need to have an assigned line or cone for the end of recess times. We need to work together to assign class to lines. [considering flow, entrance to buildings, etc. when determining lines.]

INSIDE RECESS – Each class must be supervised by an adult. An indoor recess supervision schedule will be drawn up. Students must remain 6-feet apart. Students should not share items. Electronics are allowed.

  • Students may not go in the cubbies
  • Students should choose a seated activity
  • Games and activities should be provided and taught
  • Students must stay in their own classroom
  • Permission is needed by supervision staff to use the restroom
  • When the lights turn off turn and look at the adult by the door
  • Classroom expectations/choices should be posted above your classroom door
  • In the future, we may allow students to play in the gym, depending on the number of students who can be in the gym at any given time, the kind of activity. Which group gets the gym during indoor recess will rotate as was the process when YG was at Silverlea.
  • Classroom teachers will have expectations in Guest Teacher binder and post on the wall (near or above the door) what room expectations are.
  • Teachers will need to teach their students what appropriate activities are prior to the first indoor recess.


All students will be provided with a free breakfast and lunch, which they will eat in their classrooms. Students will eat meals at their desks and are allowed to remove their masks while eating. All meals are supervised by their classroom teacher.

Breakfast: Students will receive a bagged breakfast upon entry at their designated entrance. The sacks that students receive will have a boat tray inside with the breakfast items and enough food for snacks. When finished eating breakfast, students will discard the boat tray but save the paper bags to place the snack items in for later.

Lunch: Lunches will be delivered to classrooms on a rolling cart. There will be a box of cold food (milk,  fruits, veggie, etc.) and a warmer-bag of the individually packaged hot food (bagged pizza, hamburger, burrito, etc). The teacher will hand students one of each bag.

Extra Food: If there are extra breakfast or lunch bags, these may be given to students to take home. However, do not send home any hot items from breakfast, since that will go past their 4-hour lifespan.

Home Lunches: It’s encouraged that students eat food provided by the school, but if students bring food from home, students should be able to open containers and bottles without staff assistance. Of course, we won’t allow a student to not eat, because they can’t open their food and we can step in and help but we will want to follow up with the family to ensure they practice with their child so we don’t make a practice of touching students’ food/containers. Home lunches need to be nut-free.


IEP/504 Collaboration Logs are to be completed each Monday by 4:00pm for the previous week of lessons when a new unit begins. This will continue through hybrid. Teachers still need to  complete a separate entry for reading, writing and math instruction (for the entire unit, not for each daily lesson). One response is required for each content area you teach in which students with disabilities are receiving specially designed instruction or 504 accommodations. If teachers do not have any students with a 504 or IEP related to reading, writing, or math, they do not need to complete this form. Linked here is an SSD Slide Show w/Voiceover on this topic. Note: this was created in September and does not reflect the change made mid-year when it was changed from weekly to when a new unit was started.

504 Documentation: Since 504 Plans are typically not content area specific, if a teacher completed at least one log entry for a student with an IEP in any content area, that will cover the requirement for students with a 504 Plan.

Social Skills Only IEP Goals: If classroom teachers are delivering the Specially Designed Instruction (SDI) to meet social skills goals, they would fill out the log form, but in most cases it is SPED staff delivering social skills instruction and they will be the ones documenting this SDI on their own log.

COVID-19 Suggestion Box

The linked COVID-19 Suggestion Box will be posted in each newsletter for staff to make suggestions. I check it every Monday.

Schedule of Upcoming Events

April 5 (M) – First Day of In-Person Learning for Grades 2-5
11:30-1:00, 850 Howard Leadership Team Meeting
2:30-3:30, Tom to Open Elementary Principal Meeting

April 6 (T) Staffing Plan Due to HR
2:00-3:00, IEP meeting for 3rd grade student
3:00-4:00, Staff meeting cancelled

April 7 (W)
10:30-11:30, EA Meeting
1:00-3:00, Supply Distribution for SSO
2:40-4:00, Hybrid Planning, Staff Meeting

April 8 (Th)
2:30-3:30. Tom to ADA Accommodations Meeting

April 9 (F)
9:00-10:00, Tom to Physical Distancing Coordinators Meeting
3:00-3:30, Totoro Movie
April 12 (M)
1:30-3:30, Tom to Elementary Principals Meeting

April 13 (T)
1:25 – Fire Drill
6:00-7:00, Kindergarten Orientation (for Fall 2021)
April 14 (W)
12:30-1:00, Tier III Team Meeting, Kinder
1:00-1:30, Tier III Team Meeting, 2nd
2:00-2:30, Tier III Team Meeting, 5th
2:40-4:00, Hybrid Planning, Staff Meeting
April 15 (Th)
3:00-4:00, Site Council Meeting
6:30-7:30, PTO Meeting
April 16 (F)
1:25, Fire Drill
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