YG Staff Newsletter – June 6, 2022

YG Staff Newsletter – June 6, 2022

Dear YG staff,

We have a lot going on in our 4-day week: the North Region Revisioning meeting, a staff meeting, Bilingual Store, Field Day, Kindergarten interviews, an EA meeting, and Grading Day

I want to remind everyone that I will be at the Ed Center all day on Monday.

Items of Note

5th Grade Outdoor School Photos and Videos

Mariko shared a Google folder: Outdoor School Pictures 2021-2022 with me. I know she already sent an email to staff, but I will reprint it here:

We heard from some staff that they are interested in seeing the pictures from our adventure. We are sharing the Google shared doc link with you to see all the photos and videos we took. Please don’t share any photos/videos on public media unless you have permission from the other student’s family.

Also, thank you for letting Scott, Takako Sensei, Kyoko, Ken and Hiroto to join us. We also appreciate kitchen staff to make such lunches for students.
We couldn’t have done it without their help!

Year End Checklist

Here is a link to the online YG Year End Checklist. It’s still in draft mode, but the first page is final, so you should plan on completing each of the 10 items. I need to check with Dave to see what he needs to be checked off regarding custodial needs. When he confirms or revises his side, we will print out the checklists and put them in your mailboxes. We can talk further at the staff meeting.

YG Staffing Updates

Kindergarten English Teaching Position – We have interviews scheduled for Thursday, June 9th, from 3:30-5:45-ish. The interview team is made up of Takako, Maran, Claryn, Scott, Laura, and myself.

4J Administrator Staffing News

Paula Nolan has been selected principal of Spencer Butte Middle School, replacing Peter Tromba who is moving with his family to North Carolina. Paula is currently 4J’s alternative education administrator, overseeing ECCO and other Eugene Education Options programs, as well as Eugene Online Academy.

Some key people are leaving the district this summer:

Andrea Belz, director of financial services, is leaving 4J to take on a new role as business services director for our neighboring Bethel School District.


Holly Langandirector of support services, has taken a new position as assistant director of finance with the Northwest Regional Education Service District in Hillsboro.

Christine Nesbit, 4J’s general counsel is departing and taking on a new commute to Salem. Christine will serve as general counsel for school legal services with the Willamette Education Service District, serving multiple school districts.
For more details, see Cydney’s Administrator Staffing News email.

Key Meetings and Events This Week

Monday – Tom participating in interviews for Spring Creek principal (Ed Center). Note: Anne Gilles will NOT be providing additional support.
3rd grade taking a walking field trip to Emerald Park
(leaving at 12:30)

Tuesday – Bilingual Store Day for Primary
3:15-4:00, Staff Meeting via Zoom (See linked agenda)

June 8 (W) – Bilingual Store for Primary
9:00-11:00, Tom to Elementary Principal Mtg
10:15-11:15, Howard 5th Graders Visit Kelly MS
3:15-4:00, Data Team Meeting

June 9 (Th) – Field Day
12:00-12:30, NEHS Seniors to 850 Howard. Graduating seniors who attended Kelly MS and YG will stroll through the hallways.

3:30-5:50, Kindergarten Teacher Interviews (confirmed)
6:30-8:00, Kelly MS Holding Band/Orchestra Performance

June 10 (F) – Grading Day – No School
9:00-10:00 – EA Meeting in Staff Room (confirmed)

Staff Meeting Agenda Items

If there are items you wish to discuss with the staff, add them to the “Go To – Items for the Good of the Order” section in the linked agenda.

Field Day Information

We revised the number of games down to 16. We eliminated some games due to lack of equipment or materials needed. We are asking Michelle to make signs for each event.

We added some time after each session for students to eat popsicles in the fenced off garden area, except for the K-1 group. They can remain on the field to eat their popsicles, since they are the last group. See times in blue.

Teacher prep periods area added to this document and highlighted in blue. Field Day will be on our agenda for our Tuesday staff meeting, so we can clarify expectations then if people have questions.

See items below:

Cookie Face (1 cookie per student) – We will purchase
100 m dash races (stopwatch or timers & 4 cones)
Hopper Ball Race (4 hopper balls & 4 cones)
Sack Race (5 sacks & 5 cones)
2 Jumbo Ostrich Egg & Spoon Races (6 jumbo eggs, 6 spoons, 6 rubber black foam nests & 6 cones)
Flying Chickens (12 rubber chickens, 4 cones, 4 laundry baskets, 4 large hula hoops)
Hula Hoop Frisbee Toss (15 frisbees, 15 hula hoops, 5 cones)
Parachute (1 small parachute, yarn balls or dodgeballs)
Buddywalker Relay (5 sets of buddy walkers, 5 cones)
Velcro Catch/ Scoop & Balls (velcro ball sets & scoops & balls)
Soccer Kicks (4 soccer balls, multiple soccer cones for dribbling through)
Limbo (limbo stick)
Sponge Relay (4 buckets, 4 sponges, 4 small containers)
Waterfall (4 water bottles, 4 buckets of water, 4 plastic cups, timer)
Pool Noodle Javelin Throw (5 pool noodles and 5 cones)
Potato Hockey (4 hockey sticks & potatoes & 4 cones)
Beach Ball Relay (4 large Beach balls + 4 cones)
Jumping rope (4 long jump ropes + 4 smaller K-2 ropes + 4 smaller 3-5 ropes)
Chicken Sticks (10 small pvc sticks, 5 rubber chickens & 5 cones)

: Students get Otter Pop/Popsicle (in the garden inside the fenced area)

Here’s the schedule:

Grades 4-5 – 9:30-10:30; (10:30-10:45 popsicles)
Grades 2-3 – 10:40-11:40; (1:45-2:00 popsicles)
Lunch for 9th graders – 11:40-12:00
Grades K-1 – 12:00-1:00; (1:00-1:15 popsicles, can remain on the field)

Teacher prep periods:

Grade 5 – 9:30-10:00
Grade 4 – 10:00-10:30
Grades 3 – 10:40-11:10
Grade 2 – 11:10-11:40
Grade 1 – 12:00-12:30
Kinder – 12:30-1:00

AM and Lunch Recess: the field day activities will be held on the grass. Students who have recess will need to stay on the playground and blacktop areas.
Grades 4-5 will have their field day during their normal recess time. They are welcome to have recess from 9:20-9:30.
PM Recess: Grade 2-3  will have popsicles from 1:45-2:00. Other grades as usual.

For more information, see the Field Day Information Google doc, located in the shared drive: 371 YG Staff>Events>Field Day

North Region Revision Meeting

Meeting to be Rescheduled – The meeting that was scheduled for Friday, May 27th was rescheduled to Monday, June 6th, 4-5pm.

Because the board wanted the North Region Revision committee to be a board sponsored meeting, they needed to provide public notice, and the subsequent meetings will be open to the public. In addition, parent and student representatives will be added to the committee. It’s not official, but I did see a draft document describing the purposed of the committee. The North Region group will focus on determining the future of Kelly and YG. Then, after that is determined, plan for the future of the rest of the North Region. Again, this was just a draft. It’s not official.

Tour of 850 Howard – There was also a planned tour of the building that Brooke and Cyd were going to take, but now two board members want to be included on the tour. I will let you know when the tour and the next North Region meeting is scheduled. I will let staff know when the tour and the next North Region meeting gets scheduled.

Site Council Parent Representatives

Last Thursday, we cancelled the site council meeting since both parent representatives could not attend. At that time, we did not have anyone apply to serve as a parent representative. At the end of the prior week, though, I received one from Marisa Kettelhodt. See her Site Council Application MK. Last week, I received another Site Council Application – MB from Mark Blaine. And yet another parent, Sarena Cook. We will consider Marisa, Mark, and Serena for site council membership at our June meeting.

Wit & Wisdom Officially Adopted

The school board officially adopted Wit and Wisdom last Wednesday. Due to delays in the adoption process, we will not have materials until August. Staff will have access to digital materials. Go to:

Wit &Wisdom Teacher Review Site
password: elafororegon
Scroll down to access a 10-minute “Welcome to the ELA Review Page” video.

There is also a Wit & Wisdom Introduction Slide Show available that goes over what models you will teach, as well as links for further exploration.

Linked below are more WW resources:

🚨Language Arts Materials Collection: A full list of specific materials to keep or discard is linked here. 🚨

ELA Materials Open House TUESDAY & FRIDAY

There are two opportunities to view materials at an open house this week.
Here are the details:

Tuesday, June 7, 2:30-5:00
Friday, June 10, 9:00-4:00

Bailey Hill Instructional Center 2295 Four Oaks Grange Rd.

Miscellaneous Items for Information

Proposed Additions to School Board Policy

At our last school board meeting, the board had a first read of a proposed new policy. Until this year, staff were required to take a neutral stance on whether or not students should be assessed using the Oregon State tests. This could potentially change after the board votes on this proposed policy.

See information below.

Information about Statewide Testing *The district is required by state and federal law to administer annual state tests. Oregon law provides parents the option to have their students participate in, or opt out, of these statewide assessments. The board supports parents and guardians in receiving information about statewide testing, including the honest opinion of educators on that subject. Therefore, educators of the district are authorized to share their views with parents and guardians about the value of a given statewide test or statewide testing in general, whether their views are positive or negative. Educators may not be explicitly or implicitly encouraged, directed, threatened or retaliated against for such sharing.

Date of Meeting
June 1, 2022
Consider adoption of a new board policy – Information about Statewide Testing
Presenter(s) Christine Nesbit, General Counsel

Information on Statewide Testing
At a board meeting in May 2022, the board directed the creation of a proposed new policy concerning the provision of information by educators about annual statewide testing. That policy is presented today for a first read.

The proposed policy provides background information about the legal requirement for the district to administer annual standardized state tests, and the state law providing parents the right to opt out of such tests.

The policy recognizes the need for parents and guardians to receive information about such testing, and the value of empowering educators to provide to parents and guardians their honest opinion on the subject. The policy specifically authorizes educators to share with parents and guardians their opinion
on a given statewide test, or statewide testing generally, whether the opinion is negative or positive, and prohibits retaliation against educators for having shared their opinion.

Options and Alternatives:
To be discussed.
The superintendent will make recommendations related to the above-mentioned board policies at a future meeting.

This can be found on the board webpage:

REPEAT – Erin’s Law & Second Step Child Safety Unit

All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons, which are to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break (within the last two weeks of school). Each grade level has their own kit, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

REPEAT – End of Year Classroom Pack-Up 

While our rules and expectations for visitors and volunteers continue unchanged for the remainder of this year, there is another exception. As staff work to pack-up their classrooms, we have heard from some campuses that it would be helpful for staff to have the assistance of a friend or family member to do so. For the last week of school, when students are not in session, 4J will allow friends and family members to assist on campus with packing classrooms.

Let me know if you plan on inviting friends or family to help on that last week. Make sure to have every visitor log-in to Raptor and limit their movement throughout the building. Let me know if you have questions.

ELA Materials Boxed-Up – Downtown is sending all classroom teachers six boxes to pack up all ELA materials, Journeys and Being a Writer. Teachers may keep any books or pieces you want to keep for future use. Classified staff can help with packing on the June 10th grading day. We will store the boxes over the summer for Warehouse Staff to pick-up in August.

Diverse Classroom Libraries Inventory – Teachers will inventory their Diverse Classroom Library Book Sets. Principals were informed that teachers would receive an email with directions, but here is a brief slidedeck with instructions. In brief, there are two processes depending if you are teaching the same grade next year or if you are moving (grades or schools).

  • If not moving: Inventory books, cross any missing books off the inventory list, keep books in your room.
  • If moving: Inventory books, cross any missing books off the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

Classroom Libraries – email from Lynette Williams


Report Card Grading Day Expectations – Friday, June 10th is a regular work day for both classified and licensed staff.

  • For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice.
  • For classified staff, I had planned on holding an EA meeting the morning of Grading Day, but I have to attend a required Mandt training. Since we have much packing to do, I’m going to give our EAs the entire day to help with packing and moving items.


REPEAT – FOSS Science Kits

This information is mostly a repeat, but the Spring 2022 Restocking Form is now hyperlinked for your reference.

  • FOSS Kit 1:1 Rollout Slidedeck
  • Main points:
    • Each classroom teacher with have their full year of science curriculum (3 modules).
    • Science kits will no longer be returned and restocked at the district level.
    • District will support restocking of consumables and live materials.
    • Teachers Submit a Spring 2022 Restocking Form to replenish consumables.
    • Continue to use the 4J Science website for the prioritized lessons & standards (since there’s not enough time to teach ALL lessons).
    • Additional kits will be delivered to schools over the summer.
    • Kits need to be cared for as if you were passing them along to another teacher.
    • Keep items in the boxes that they belong in. Use the list on the front of each box to keep track.
    • Kits are stocked for multiple uses, but you will have the opportunity after each use to fill out a Kit Restock form.
    • Storage and maintenance of science kits will be managed at the building level, but I will be talking with my director about finding other options for storage.

REPEAT – iPad Collections

The district has made the decision to collect all student iPads K-8 at the end of the 2021-2022 School year.  While some schools have continued with a true 1:1 where students take iPads home daily others have chosen to keep devices at school.

Most schools already have enough carts to accommodate this, but the technology department is currently working on inventory and moving carts from middle schools to support this initiative.  Once you have all of your cows in place you may start requiring students to maintain iPads at school. Starting May 31st after Memorial Day,  all devices at all elementary schools need to be stored at school.

Guest Teachers and Substitutes

Monday – Several Absences
Ashley is out and Alison is her guest teacher.
Maran is out and Matt Houser is her guest teacher.
Tom is out. John Wayland will serve as building administrator.
Mariko has a shortened day; Nancy will substitute for her.

TuesdayMaran is out and Matt Houser is her guest teacher.

WednesdayMaran is out and Alison is her guest teacher.

ThursdayMichelle Lampe is out and Susan Chubb is her guest teacher.

Summer Office Hours – The following are the summer office hours that all elementary schools will be following. We will put this information in the next newsletter.

  • June 20 Office Closed
    June 21-24 Office hours 8-12, 1-3 daily
    June 27-29  Office closed, by appointment only
  • August:  Offices reopen with limited hours on August 17 and 18. Contact your school for open hours.
  • Regular hours resume on Monday, August 22

2022/2023 Teacher Report dates – In case you missed the email from Rob Hess, the two dates for professional development added to the start of the year are August 26 and 29th. Tuesday August 30th is the usual start day and continues to be a protected planning day.

Upcoming Events

June 6 (M) – D – Day
8-4, Tom participating in interviews for Spring Creek principal (Ed Center)
3:15-4:00, 504 Meeting for First Grade Student

June 7 (T) – Happy Birthday, Ashley!
National Chocolate Ice Cream Day
Bilingual Store
Day for Primary
3:15-4:00, Staff Meeting via Zoom

June 8 (W) – Bilingual Store for Primary
National Best Friends Day
9:00-11:00, Tom to Elementary Principal Mtg
10:15-11:15, Howard 5th Graders Visit Kelly MS
3:15-4:00, Data Team Meeting

June 9 (Th) – Field Day
Machiko Taking Leave
– 9:30-10:30 – Grades 4-5

 – 10:40-11:40 – Grades 2-3
Lunch for 9th graders – 11:40-12:00
 – 12:00-1:00 – Grades K-1
12:00-12:30, NEHS Seniors to 850 Howard
12:15-1:45, Math Placement Tests for 5th Grade
3:30-5:50, Kindergarten Teacher Interviews (confirmed)
6:30-8:00, Kelly MS Holding Band/Orchestra Performance

June 10 (F) – Grading Day – No School
Machiko Taking Leave
9:00-10:00 – EA Meeting in Staff Room (confirmed)
Tom to Mandt Training All Day (cancelled)

June 13 (M) – Last Monday of the Year

June 14 (T) – Flag Day

June 15 (W) – National Smile Power Day
9:00-11:00, Tom to Elementary Principal Mtg
5:00pm – 5th Grade Promotion Ceremony
6:00pm – GANAS Family Celebration in cafeteria

June 16 (Th) –
, 5th Grade Breakfast
3:15-4:00, Site Council Meeting
6:30-7:30, PTO Meeting on zoom
6:30 – 8th Grade Promotion Ceremony for Kelly MS
Note – 8th Grade Celebration will be using YG Gym

June 17 (F) – Last Day of School
Early Release – 11:45
Grab-N-Go lunches available

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