YG Staff Newsletter – June 13, 2022

YG Staff Newsletter – June 13, 2022

Dear YG staff,

We are down to the final week, and so close to the end. This year has been filled with many challenges, pivots, changes, staff shortages, COVID quarantines, and adjusting to colocated life at 850 Howard. Thank you for diligently supporting our students and for guiding them through this rough year.

Items of Note

Last Week PBiS Info

At our last staff meeting, we discussed having a Spirit Week and other events to finish out the year. See the Last Week PBiS Info doc for all the information.

Wednesday Mixed Recess PM – Change in Schedule

Note that I made some small changes in the PM recess on Wednesday in order to create some transition time between recess periods. See the revised recess schedule below:

1:45-1:55 – Grades 3 & 4
2:00-2:10 – Grades 1 & 5
2:15-2:25 – Grades K & 2

Please adjust your schedules to accommodate the changes.

Here’s a summary of the Spirit Week Schedule

Monday, 6/13Mismatch socks/shoes day
paper airplane supplies at PM recess
Tuesday, 6/14 -, Wacky hair day, Mixed AM Recess
9:45-9:55 – K & 3
10:00-10:10 – 2 & 5
10:15-10:25 – 1 & 4
Wednesday, 6/15Hats & sunglasses day, mixed recess day (PM)
Thursday, 6/16 Stuffy day, WOW “store” (school wide rewards)
Friday, 6/17 – Last Day of School 
8:50-10:50 -Photo booth with last day of school signs
11:00-11:15 – School Dance Party outside

Staff Birthday Celebration

Last week, we talked about having our last quarterly birthday celebration this final week, and I would bring a birthday cake on Friday. After thinking about all the food staff will be having on Friday, I thought it would be better to celebrate birthdays on Thursday instead.

“Last day of school” Photo Time Signups (Friday, 6/17)

Time Class
8:50 2nd Matsu
9:00 2nd grade Take 
9:10 4th Grade Aozora
9:20 4th Grade Wakaba
10:30 5th grade Mirai
10:40 5th grade Yume

Year End Checklist

Here is a link to the online YG Year End Checklist. It’s still in draft mode, but the first page is final, so you should plan on completing each of the 10 items. I need to check with Dave to see what he needs to be checked off regarding custodial needs. When he confirms or revises his side, we will print out the checklists and put them in your mailboxes. We can talk further at the staff meeting.

Technology Checkout Contract 2022-23

If you are taking home your school laptop, iPad, or other equipment over the summer, complete the linked 4J Technology Equipment Checkout Contract 2022-23.

YG Staffing Updates

Kindergarten English Teaching Position – We interviewed three candidates last Thursday, and I submitted a name to HR. I will likely hear something on Monday. I will make an announcement as soon as I hear from HR.

Meeting Schedules for Next Year – Draft

See linked draft Meeting Schedules in the Google shared drive. It was shared at last week’s staff meeting, but repeated here for EAs who were not at the meeting.

2022-2023 Morning Arrival

I mentioned this in a previous newsletter, but I wasn’t sure what our protocols would be like next fall. I’m planning as if we will be back to pre-COVID norms in 2022-2023. I will plan on having the cafeteria open at 7:50 or 8:00AM so that our students can have breakfast in the cafeteria. We will let students out of the cafeteria and into the main doors at 8:20.

Break Spaces

In response to several people asking for input about break spaces for next year, I created a Google doc with a draft of where students will be able to take sensory or other breaks. See the Student Supports doc. This document will grow as it will eventually be used to describe all of our student supports in the building.

Site Council Parent Representatives

Last Thursday, we cancelled the site council meeting since both parent representatives could not attend. At that time, we did not have anyone apply to serve as a parent representative. At the end of the prior week, though, I received one from Marisa Kettelhodt. See her Site Council Application MK. Last week, I received another Site Council Application – MB from Mark Blaine. And yet another parent, Sarena Cook. We will consider Marisa, Mark, and Serena for site council membership at our June meeting.

REPEAT – Wit & Wisdom Officially Adopted

The school board officially adopted Wit and Wisdom last Wednesday. Due to delays in the adoption process, we will not have materials until August. Staff will have access to digital materials. Go to:

Wit &Wisdom Teacher Review Site
password: elafororegon
Scroll down to access a 10-minute “Welcome to the ELA Review Page” video.

There is also a Wit & Wisdom Introduction Slide Show available that goes over what models you will teach, as well as links for further exploration.

Linked below are more WW resources:

🚨Language Arts Materials Collection: A full list of specific materials to keep or discard is linked here. 🚨

Miscellaneous Items for Information

Seeking Summer School Administrative Intern

Downtown can’t find any assistant principals interested in doing the second part the summer SEAL program, so they changed the job to a licensed position, so teachers or any licensed employees can apply. Allan Chinn will be principal the first two weeks to get things started, July 12 – 22, also working with this person, and after that they would be in charge though August 12th (though Allan actually reports back to work the following Wednesday, so there’s only two days where he is not there). If any of you are interested in some extra summer work and experience, here’s the Job Posting.

EOA School Choice Process for Next Year

Next year, the Eugene Online Academy (EOA) will be treated as its own school and that parents will have to go through the regular school choice process to enroll. We hope this will cut back on the back and forth schools have experienced this year.

Fox Hollow Redesign

SSD’s Fox Hollow program is being redesigned to be more of a temporary placement and not as much of a permanent placement. Linked here is the Fox Hollow 2.0 Redesign Slideshow that was presented to principals last week if you are interested.

ILoveYouGuys Training for Building Administrators

Since many of you were interested in 4J’s safety trainings and drills this year, we were supposed to be transitioning from our old safety protocols to ILoveYouGuys protocols. Building administrators, including John, Sarah, and myself, will be in two days of training on June 20-21.

Free Summer Camps

Here’s a link to the Free 2022 Summer Camps located on the 4J website. We will announce this in next week’s family newsletter.

Consumable Ordering Reminders

Teachers should place orders for Math and Science Consumables you (or your replacement if you are leaving your grade or classroom) this week:

2022-2023 Math Consumables Order (Due Wednesday) – Jamie’s Email.

2022-2023 Science Kit Consumables Restocking (Due Friday) – Jamie’s Email.

REPEAT – End of Year Classroom Pack-Up 

While our rules and expectations for visitors and volunteers continue unchanged for the remainder of this year, there is another exception. As staff work to pack-up their classrooms, we have heard from some campuses that it would be helpful for staff to have the assistance of a friend or family member to do so. For the last week of school, when students are not in session, 4J will allow friends and family members to assist on campus with packing classrooms.

Let me know if you plan on inviting friends or family to help on that last week. Make sure to have every visitor log-in to Raptor and limit their movement throughout the building. Let me know if you have questions.

ELA Materials Boxed-Up – Downtown is sending all classroom teachers six boxes to pack up all ELA materials, Journeys and Being a Writer. Teachers may keep any books or pieces you want to keep for future use. Classified staff can help with packing on the June 10th grading day. We will store the boxes over the summer for Warehouse Staff to pick-up in August.

Diverse Classroom Libraries Inventory – Teachers will inventory their Diverse Classroom Library Book Sets. Principals were informed that teachers would receive an email with directions, but here is a brief slidedeck with instructions. In brief, there are two processes depending if you are teaching the same grade next year or if you are moving (grades or schools).

  • If not moving: Inventory books, cross any missing books off the inventory list, keep books in your room.
  • If moving: Inventory books, cross any missing books off the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

Classroom Libraries – email from Lynette Williams


Report Card Grading Day Expectations – Friday, June 10th is a regular work day for both classified and licensed staff.

  • For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice.
  • For classified staff, I had planned on holding an EA meeting the morning of Grading Day, but I have to attend a required Mandt training. Since we have much packing to do, I’m going to give our EAs the entire day to help with packing and moving items.


REPEAT – FOSS Science Kits

This information is mostly a repeat, but the Spring 2022 Restocking Form is now hyperlinked for your reference.

  • FOSS Kit 1:1 Rollout Slidedeck
  • Main points:
    • Each classroom teacher with have their full year of science curriculum (3 modules).
    • Science kits will no longer be returned and restocked at the district level.
    • District will support restocking of consumables and live materials.
    • Teachers Submit a Spring 2022 Restocking Form to replenish consumables.
    • Continue to use the 4J Science website for the prioritized lessons & standards (since there’s not enough time to teach ALL lessons).
    • Additional kits will be delivered to schools over the summer.
    • Kits need to be cared for as if you were passing them along to another teacher.
    • Keep items in the boxes that they belong in. Use the list on the front of each box to keep track.
    • Kits are stocked for multiple uses, but you will have the opportunity after each use to fill out a Kit Restock form.
    • Storage and maintenance of science kits will be managed at the building level, but I will be talking with my director about finding other options for storage.

REPEAT – iPad Collections

The district has made the decision to collect all student iPads K-8 at the end of the 2021-2022 School year.  While some schools have continued with a true 1:1 where students take iPads home daily others have chosen to keep devices at school.

Most schools already have enough carts to accommodate this, but the technology department is currently working on inventory and moving carts from middle schools to support this initiative.  Once you have all of your cows in place you may start requiring students to maintain iPads at school. Starting May 31st after Memorial Day,  all devices at all elementary schools need to be stored at school.

Guest Teachers and Substitutes

Monday – Kelly Stroh absent and no substitute at this time.

TuesdaySayaka is out and Alison is her guest teacher; Kelly is expected to be absent, and Matt Houser will substitute.

WednesdayTakako is out and Jody is her guest teacher. Jennie is also out, and we do not have a substitute for her.

ThursdayScott will be absent, but Ann Gilles is his substitute; Claryn will be out, but Jessica Claypool will be her substitute. Naoko will be out in the afternoon, but Matt Houser will be her guest teacher.

Summer Office Hours – The following are the summer office hours that all elementary schools will be following. We will put this information in the next newsletter.

  • June 20 Office Closed
    June 21-24 Office hours 8-12, 1-3 daily
    June 27-29  Office closed, by appointment only
  • August:  Offices reopen with limited hours on August 17 and 18. Contact your school for open hours.
  • Regular hours resume on Monday, August 22

2022/2023 Teacher Report dates – In case you missed the email from Rob Hess, the two dates for professional development added to the start of the year are August 26 and 29th. Tuesday August 30th is the usual start day and continues to be a protected planning day.

Upcoming Events

June 13 (M) – Last Monday of the Year – Mismatch Socks/Shoes Day
7:30 –
General Contractors to Visit the Building
2:00-3:00, YG SpEd meeting (Janesta, Elayne, Mary, Angela Crum, and Tom)

June 14 (T) – Wacky Hair Day
Mixed Recess AM
9:45-9:55, K & 3
10:00-10:10, 2 & 5
10:15-10:25, 1 & 4

2:15-2:30, Tom meeting with EA to review TalentEd
3:20-3:40, Tom meeting with teacher to review TalentEd

June 15 (W) – Hats and Sunglasses Day
9:00-11:00, Tom to Elementary Principal Mtg
Mixed Recess PM
1:45-1:55, 3 & 4
2:00-2:10, 1 & 5
2:15-2:25, K & 2
5:00pm5th Grade Promotion Ceremony
6:00pm – 5th Grade Family Gathering at Emerald Park
6:00pm – GANAS Family Celebration in cafeteria

June 16 (Th) –
, 5th Grade Breakfast
9:30-2:00, 5th Grade Walking Field Trip to Emerald Park
3:15-4:00, Site Council Meeting
6:30-7:30, PTO Meeting on zoom
6:30 – 8th Grade Promotion Ceremony for Kelly MS
Note – 8th Grade Celebration will be using YG Gym

June 17 (F) – Last Day of School
8:50-10:40, Last Day of School Photo Time
11:00-11:15, All School Dance Party
Reminder – Report Cards Go Home with Students

Early Release – 11:45
Grab-N-Go lunches available

June 20-21 (M-T) – Last 2 Days the Building Accessible
Tom to ILoveYouGuys training at Sheldon High School

June 22-July 22 – Building Closed
Not certain when the building will be accessible to staff again.

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