Yujin Gakuen Japanese Immersion

School Hours

8:30-3:00 Monday-Thursday

8:30-1:45 Friday

Kinder Orientation – Mark Your Calendars

We will be holding a kindergarten orientation and information session next Friday, just before the BBQ and Picnic. This will be an opportunity for new families to learn about the “YG Way” in kindergarten and to get an overview of what will be taught in the year, how parents can support our goals, and what to expect regarding homework. There will also be an opportunity to ask questions of our staff and administration. We look forward to seeing our kindergarten families in person.

See details:

Date: Friday, September 16th
Time: 4:30-5:15
Location: Cafeteria
Childcare: Provided by YG staff

Curriculum Night – Thursday, September 29

This year, we will be holding our Curriculum Night in the building. Parents and guardians are invited to visit your classroom teachers. This will be an opportunity to learn about

• the general flow of a typical day
• classroom expectations
• homework policies
• how families can support their child’s learning
• introduction to the curriculum

There will also be an opportunity to ask questions of our staff and administration. We look forward to seeing our kindergarten families in person. Times are scheduled below.

6:00-6:40, Grades 3,4, and 5
6:45-7:25, Grades 1 and 2

Picture Day!

YG’s picture day will be on September 14th.

Orders can be placed before picture day at:
mylifetouch with the Picture Day ID: EVTDV67MT

Breakfast and Lunch

• Again this year, ALL 4J students will receive breakfast and lunch at no charge.
• Students are still welcome to bring lunch from home.
• Students will not be able to heat food items in a microwave.
• We encourage students to bring a water bottle that can be refilled throughout the day.
• If bringing a cold lunch, please pack items for your students that they can independently open. Of course we are still able to assist if needed, we are just trying to limit our contact with the personal items of others.
• Lunches brought from home will need to be free of nuts.

Arrival and Dismissal

School hours are 8:30-3:00 Monday-Thursday; 8:30-1:45 on Fridays.

• Students who arrive early (8:00 AM) for breakfast may come to the entrance at the main entrance.
• There is no supervision before 8:20 am (except in the cafeteria) or after 3:15 pm (2:00 pm on Fridays).
• Students must be accompanied by an adult at all times and therefore not dropped off early to wait. Students may enter at 8:00 AM in order to eat breakfast. They must remain in the cafeteria until 8:20 AM.
• The building is off limits until 8:20 AM, and students (who do not eat breakfast in the cafeteria) may enter at that time.

Student Drop Off and Pick Up Procedures
We are doing some revisions of the drop off and pick up procedures.

• Kindergarten and first grade – all kindergarten and first grade students (and siblings) should arrive and be picked up at the south entrance.
• Grades 2-5 – all students in grades 2-5 will be dropped off and picked up at the main entrance.
• This year, we will not be using the entrance on the west side, where first grade dropped off and picked last year.

You can download this document Traffic Patterns YG 2022 for a more clear image.

Students Arriving Late

Any students arriving at 8:30 AM or later, will need to enter through the main office, even if they usually enter through the south entrance. Late students must check in at the office before going to class.

There will be some grace the first week of school, but students who arrive at 8:30 AM will be marked tardy.

Parking Lot Reminders

The parking lot is for families who want to walk their child to the building entrances during arrival or who wish to meet their child at the end of the day at dismissal.

If a student arrives before the doors open at 8:20 AM, they will wait in their car or stand on a sidewalk spot by the main entrance. Families dropping students off by car are encouraged to park in the west parking lot. This greatly reduces traffic congestion in our parking lot.

Curbside Pause Parking Reminders

In the mornings, students may be dropped off along the curb. At the end of the day, drivers can pause park along the curb to pick up their students when they come out at dismissal. Please note the following expectations for pause parking:

• Drivers must remain in their cars at all times.
• Drivers should pull forward as space becomes available.
• Drivers should NOT stop in marked crosswalk areas.
• When getting in or out of a car, students must use the door on the sidewalk side. Students should never get in or out of a car on the driver’s side. It’s unsafe for the student and it slows traffic.
• Drivers must remember to ALWAYS yield at the painted crosswalks and sidewalks.

Thank you for being patient and understanding as we coordinate our drop off and pick up procedures and the associated traffic. We expect to see some “hiccups” as we get started, but things will move along smoothly after the first week or so.

If you have questions about the arrival and dismissal procedures, please contact the office at 541-790-4606. Thank you for supporting Yujin Gakuen.

Student’s Personal Items

Students should bring minimal personal items to school (backpack, coat, device, possible cold lunch). All personal items should be labeled with your child’s name. All toys should be left at home.

Student Attendance and Tardies

One of the most reliable predictors of school success is regular attendance. Absences for any reason result in lost instruction time. We know that students who fall behind often become discouraged learners. It is our hope that we can work together to encourage your child’s regular attendance and success at school. We understand that there are many factors in your lives that make it difficult, at times, for your child to be in school or on time. However, it is important that we work with you to reduce these to an absolute minimum. Class activities start promptly in the morning. This morning class time is one of the most important times of the day. When a child comes in late, not only have they missed valuable class time, it is disruptive to their classmates.

When your child is going to be late or absent from school, please call the attendance line at 541-790-4606, before 8:45 a.m. and inform the office staff. You may leave a message on the voice mail, if calling before office hours. Please leave the name of your child, their teacher’s name, and the reason for the absence. It is extremely important that this be done, as every child must be accounted for on a daily basis. As a friendly reminder, according to Oregon Truancy Regulations, if your student has eight unexcused half-day absences in any four-week period, you will receive a letter from the school notifying you of our attendance concerns. Please understand that if irregular attendance continues, we will be obligated to make a referral to a truant officer for further investigation.

Visitors and Volunteers

Visitors and volunteers will continue to be limited, same as last spring. Parents will not be able to walk their children inside, and they will need to wait outside at pickup. This practice will not change from last year.

YG PTO Meeting Thursday, September 22nd @6:30 PM in the cafeteria.

We are once again allowed to conduct in-person PTO meetings and our first meeting of the year will be Thursday, September 22 at 6:30 PM in the cafeteria.

Come to our parent group meetings to learn how you can help the first few days of school, hear about plans for the year, and receive an update from the principal.

Note: childcare will be provided in the gym.

Site Council Meeting – Thursday, Sept 22 @3:15 PM

You are invited to our first site council meeting of the year. Meet our new site council members, and learn about our goals for the year.

The agenda will be posted in next week’s newsletter, and the zoom link will be sent by email.